The ledger
Underneath everything sits a real enterprise-class general ledger rather than a bolted-on afterthought, with accounting periods that close, soft-close, and reopen under explicit control.
- Chart of accounts with immutable identity
- Manual journals with keyboard account search
- Four analytical dimensions carried exactly from source line to posting
Corrections keep the history intact
Issuing an invoice records a balanced journal entry. If you void that invoice, Ledgermast adds a matching negative entry — a storno reversal — that cancels its effect on the books. The original entry stays in place, so you can always see what happened and how it was corrected.
A document becomes a posting at an explicit step
A draft invoice is working material. Issuing an approved invoice records its balanced accounting entry. Every posting has at least two lines, and its debits and credits must balance. The database enforces these constraints as well as organization boundaries.
Amounts use exact decimal arithmetic and the currency's supported minor unit. Accounting correctness still depends on choosing the right accounts, dates, and tax treatment: a balanced entry can represent the wrong business event and needs review.
What happens when an invoice is wrong?
Suppose an issued invoice recorded revenue that should not have been recognized. An authorized void adds a storno reversal: negative amounts on the original posting's debit and credit sides cancel its financial effect. The original entry remains visible. A replacement document, when needed, records the corrected transaction separately.
This makes it possible to explain both the initial event and its correction. It also means that editing a draft and correcting an issued document are different workflows. Existing settlements and period status can prevent a void; follow the application's explanation before proceeding.
Close the month and mean it
A soft-closed period still accepts adjusting journals while everything else waits; a closed period accepts nothing. Closing waits for postings already in flight, so no entry slips in behind it.
- Open
- Soft-close
- Close
Periods control when work can reach the ledger
- Open: ordinary authorized posting workflows can proceed.
- Soft-closed: manual adjusting journals and their reversals can proceed; ordinary document postings cannot.
- Closed: new postings are refused. Reopening is an explicit authorized action.
Closing coordinates with postings already in progress. A report should always be read with its date range and organization in view, particularly while an open period is still changing.
Documents and reports explain the numbers
Issued invoices have stored PDF snapshots verified by hash. Reports and account-ledger drill-downs connect totals to their underlying activity, subject to the user's permissions. CSV and PDF exports let the account holder retain the available records outside Ledgermast.
Continue with approvals and permissions, data exports, or the agent usage guide.